Ok why not start by explaining what a DVR is
A DVR is a Digital Video Recorder
These are devices that is pretty much a computer. However these will have various inputs/outputs. Most notably they will have several BNC ports which is a type of coaxle cable that the majority of camera systems use. Depending on the DVR, they come in a variety of channels. Most commonly 16 or 32 channels. Now there are some that are 4 or 8 channels which are mainly used for home or small business use. Then 16 channels are pretty much entry level for a smaller business.
Most DVRs (notice I say DVRs) because depending on the place and setup, typically have a local NAT that connects several DVRs to a hub and a viewing computer is on the hub as well. The Content Management System (abbreviated CMS) is usually where you can view, record, playback, backup footage. These pull the data stored on a DVR and puts it on the viewing computers hard drive. Typically most systems are set to record on alert/motion/schedule to conserve hard drive space. Further, most DVRs on average store video for 2 weeks unless backed up and stored elsewhere. Otherwise they usually have a live view mode for current live monitoring.
Understanding how these systems work play a big role in identifying how you would back up footage. In most cases EVERY CMS system will typically have "LIVE" "PLAYBACK" "BACKUP" "SETTINGS" tabs or links for various functuons. Your first step would be to identify what camera(s) you want to back up. Say you want to look up Camera 4 (channel) on DVR 2 (inferring at least 2 dvrs, possibly 16 channels for a total of 32 cameras) however you don't know what exact time an event occured. You would go to the Playback tab, select dvr2chan4 select the date in question. You would then start watching the video per motion events until you find what you're looking for. Make note of the date and time, then go to the backup tab, select the appropriate date and start time then end time.
That is fairly typical for most DVR setups and whoever mentioned something about VHS tapes, why? DVR is DIGITAL not ANALOG
Anyways hope that info helps someone trying to understand camera systems